The Ultimate Venue Checklist Before You Book

Before You Fall in Love With a Space

It's easy to get swept away by a stunning venue. But the details matter enormously, and discovering a dealbreaker after you've paid a deposit is both expensive and stressful.

Capacity and Layout

• What is the maximum legal occupancy?
• What layouts are permitted?
• What furniture is included, and what must be rented separately?

Pricing and Fees

• What is included in the base rental price?
• Are there cleaning fees, security deposit requirements, or service charges?
• What are overtime charges if the event runs long?
• What vendors must you use, and are there preferred vendor lists?

Setup and Breakdown

• How many hours before and after the event can you access the space?
• Where can vendors load in and out?

Technology and Infrastructure

• What AV equipment is available or included?
• What is the Wi-Fi speed and reliability?
• How many electrical outlets are available and where?

Policies and Restrictions

• What are the noise and curfew restrictions?
• What is the cancellation and refund policy?
• What is the alcohol policy?

Documentation

Get everything confirmed in writing — in the signed contract. Verbal assurances are not binding.

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